Payables Transactions in Dynamics GP vs BC

Compare Processes in Dynamics GP to Business Central: #3 Payables Transactions

Is a migration from Dynamics GP to Dynamics 365 Business Central in your near future? In this blog series, we’re exploring new videos that take you through the differences and similarities in work processes. The first two topics were receivables transactions and paying vendors. Today, we’re looking at payables transactions.

Stay tuned for the next video in this series that will compare the work process of entering customer cash receipts in Dynamics GP and Business Central.

If you need help with your Dynamics GP to Business Central migrationcontact TrinSoft today.

Video transcript:

To create AP transactions we will search for Purchase Journals and choose the Purchase Journal link in the search results. I can enter in the vendor invoice number just as I did in GP and now select my same vendor.

Next, I can enter in my purchase amount and select my office supply GL account. Before posting my transaction, I can see a preview of the GL accounts the transaction will be posted to. This would be similar to clicking on the distributions button in GP.

Now let’s look at entering in a Purchase Invoice. To create a Purchase Invoice we will go ahead and search for Purchase Invoices and select the link in the search results. Next, we can choose New to create the invoice.

The first thing to do is choose the vendor that we are purchasing those supplies from. After selecting the vendor, you can see the vendor information has defaulted in from the vendor record.

Next, we will record the vendor invoice number. Now we can add the lines to the purchase invoice. If we’re wanting to register purchases for services or items not found in inventory, we can select the GL account and in this example, select supplies account.

Next, we can update the description if necessary as well as enter in the purchase amount. Because the Purchase Invoices allow for multiple types, we could also enter in lines for inventory items, fixed assets or track any freight expenses we may have incurred.

Through the use of Purchase Journals and Purchase Invoices, Business Central provides additional flexibility when capturing your business expenses.